Wired for Education Ltd – Privacy and Cookies Policy
Last updated: 3 November 2025
About this policy
This Privacy and Cookies Policy applies to the websites Wired for Movement (www.wiredformovement.com) and
Wired for Learning (www.wiredforlearning.co.uk), which are both owned and operated by Wired for Education Ltd,
a company registered in England and Wales with its registered address at 63 Bedford Road, Cranfield, Bedfordshire,
United Kingdom, MK43 0EX (“we”, “us”, “our”).
This Policy explains how we collect, use, disclose, and safeguard your personal information in accordance with the UK
General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. It also sets out how we use cookies
and similar technologies on our websites.
1. Controller
Wired for Education Ltd is the data controller for all processing of personal data collected through the Websites, except
where schools upload pupil information into the School Hub. In that case, the school is the data controller, and Wired
for Education Ltd acts as a data processor on behalf of that school.
2. Information we collect
We may collect and process the following categories of personal data:
• Identity and contact data: name, email address, telephone number, school name, and role or job title.
• Account data: login credentials, purchase history, and subscription details.
• Transaction data: billing information, invoices, payment confirmations, and renewal details.
• Technical data: IP address, browser type, operating system, and device information.
• Marketing and communication data: preferences for receiving information or updates.
• Pupil data (for School Hub users): limited data such as names or identifiers entered by schools under their
own control.
3. How we collect data
We collect information in the following ways:
• Directly from you when you create an account, make a purchase, subscribe, or contact us.
• Automatically through cookies and analytics technologies.
• From third-party services (e.g., payment processors) to confirm transactions.
4. Lawful bases for processing
We process personal data under the following lawful bases:
• Contract: to provide access to digital downloads, subscriptions, and customer support.
• Legitimate interests: to manage relationships, maintain security, and improve services.
• Consent: for marketing emails and optional cookies.
• Legal obligation: for record keeping, tax, and regulatory compliance.5. Payments
Payments for goods or subscriptions are processed securely through WooCommerce, Stripe, and PayPal. We do not
store or process full credit or debit card details. Payment providers are independently responsible for compliance with
the Payment Card Industry Data Security Standard (PCI-DSS).
6. Data sharing
We share personal data only where necessary with:
• Trusted service providers such as hosting, analytics, and email platforms.
• Payment gateways for order processing.
• Professional advisers under confidentiality agreements.
• Authorities or regulators where required by law.
All third-party processors act only under our instructions and are required to maintain appropriate security and
confidentiality.
7. International data transfers
Where data is transferred or accessed outside the United Kingdom (for example, through cloud storage or analytics
services), such transfers are protected by approved safeguards, including the UK International Data Transfer
Addendum or adequacy regulations recognised by the UK government.
8. Data retention
We retain personal data only for as long as necessary:
• Account and transaction data – up to six years from your last transaction.
• Subscription and renewal data – for the duration of your subscription and up to six years after termination.
• Marketing data – until you opt out or withdraw consent.
• Pupil data – retained only for the duration of the school’s subscription and deleted or returned on request.
9. Cookies and similar technologies
Cookies are small text files stored on your device that help us improve site functionality and user experience.
We use:
• Strictly necessary cookies: essential for login, security, and transactions.
• Analytics cookies: help us understand usage patterns (set only with consent).
• Functional cookies: remember user preferences.
• Marketing cookies: support any remarketing or advertising (set only with consent).
You can adjust cookie preferences at any time through our cookie banner or browser settings. Disabling some cookies
may affect site functionality.
10. Schools and pupil data
When schools upload pupil information into the School Hub:• The school is the data controller.
• Wired for Education Ltd acts as a processor under the UK GDPR.
• Processing is limited to secure hosting, access management, and deletion upon request.
• Data is encrypted in transit and at rest.
• A separate Data Processing Addendum (DPA) governs these arrangements.
11. Security
We implement appropriate technical and organisational measures to protect personal data, including TLS encryption,
access controls, secure hosting, and staff confidentiality agreements. While no system is completely secure, we maintain
best-practice safeguards and respond promptly to incidents.
12. Your rights
Under data protection law, you have the right to:
• Access your data
• Request correction or deletion
• Restrict or object to processing
• Request data portability
• Withdraw consent for marketing at any time
Requests can be made by contacting monty@wiredforeducation.co.uk. We may need to verify your identity before
responding.
13. Complaints
If you believe your data has been misused, please contact us first. You also have the right to lodge a complaint with the
Information Commissioner’s Office (ICO) at www.ico.org.uk or by telephone on 0303 123 1113.
14. Changes to this policy
We may update this policy periodically. Any significant changes will be posted on our websites and, where appropriate,
communicated by email.
All website and product content is © Wired for Education Ltd. Unauthorised reproduction or
redistribution is prohibited.
Document version: 1.2 – Approved for publication November 2025
© Wired for Education Ltd. All rights reserved.